Revised: September 18, 2024 | Effective: May 10, 2001
Date Policy Request To PET:
August 12, 2024
Date Policy Approved By KBOR:
September 18, 2024
This is a change to an existing policy.
Current Policy Title:
3.42 / Tuition Assistance Program for Employee
Revised Policy Title:
3.42 / Tuition Assistance Program for Employees
Last Revised Date Of Policy:
December 1, 2018
Initiating Authority:
Human Resources
Summary Of Policy Or Policy Change:
This policy is being revised to clarify the tuition assistance program for employees,
including updating definitions, eligibility, requirements, and administrative procedures.
In addition, the policy was reorganized and reformatted for purposes of clarification
and to conform with the University's standard policy format.
Specific changes made were:
- Updated requirements for eligibility, including requiring minimum GPA rather than
course related academic standing, not being on unpaid leave, and separation of employment.
- Updated the definition for benefit-eligible employee, to include teaching faculty
as well as non-teaching faculty, and to clarify that ICAA employees are eligible for
assistance.
- Clarified eligibility requirements and what courses/programs qualify for tuition assistance.
- Updated to require minimum GPA rather than course related academic standing.
- Updated to remove requirements related to performance evaluations because not every
employee has an evaluation.
- Updated to include limitation on assistance for graduate courses.
- Clarified policy on adding and withdrawing from courses, and updated administrative
procedure related to withdrawal of courses.
- Updated administrative procedure to address the prioritization process in the event
of insufficient funding.
- Updated administrative procedure to address requests for time off and how to address
disputes under the Internal Dispute Resolution.
Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:
This policy was revised to update and provide clarity on the tuition assistance program
for employees.
Applicable Laws Or Regulatory Or Policy Authority:
Other Relevant Wsu Policies:
The Following University Stakeholders Were Included In The Review And Approval Of
This Policy Draft / Revision:
- Office of the General Counsel - Stacia Boden
- Human Resources - Jamie Olmsted, Vicki Whisenhant, Rebecca Reiling, Sheryl Propst,
Susan Martin, Marcie Holsteen, Sara McIntyre, Ginny Mertes, Cara Tucker, Lana Anthis,
Julisa Khan, Diana Austin
- Financial Aid - Angie Zeorlin and Sheelu Surender
- Student Accounts Receivable - Robyn Bongartz
- Financial Operations - Troy Bruun and Ryan Lohfink
- Faculty Senate - Jolynn Dowling [PENDING]
- Staff Senate - Kennedy Rogers [PENDING]
Owner Of Policy Request For Questions:
Jamie Olmsted - Human Resources
Additional Notes
Following the discussion and approval at the PET meeting, but prior to the approval
of the policy by KBOR, the definition "Benefit Eligible" was relocated in the definitions
section to the first defined term to ensure the defined terms were listed in alphabetical
order.
