九色堂

Using and Customizing the Waiting Room

For added security or logistics, you may wish to use Zoom鈥檚 waiting room feature, which allows the host to control who joins the meeting and when they join the meeting. The host can admit participants one at a time or all at once and even return participants to the waiting room if needed. If you would like to use the waiting room feature but can't run your class or meeting and do that management at the same time, from Campus Media Services.

Enabling the Waiting Room

1. By default, the waiting room is not enabled. To enable the waiting room:
   1. Open the desktop app and click on the cogwheel in the upper right corner, 鈥淪ettings.鈥�
      
   2. Click on 鈥淧rofile.鈥�
      
   3. Click on 鈥淰iew Advanced Features.鈥�
      
2. You may need to Login and Duo.
    
3. Verify you are in the 鈥淪ettings鈥� (1) section and under the 鈥淢eeting鈥� tab (2). Click on 鈥淚n Meeting (Advanced)鈥� (3).
   
   
   
   1. Scroll to locate the waiting room, and click to toggle on this feature.
      
      
4. You can now select which type of participants you want directed to the waiting room: all participants or guest participants only.
   1. All participants: all participants joining your meeting will enter in the waiting room.
   2. Guest participants only: only participants not logged in or not on your Zoom account will be directed to the waiting room.
      1. Note: If 鈥淕uest participants only鈥� is enabled, you also have the option to allow internal participants (users on the account), to admit guests from the waiting room if the host is not in the meeting. To enable, check the box and click 鈥淪ave.鈥�
         

Customizing Your Waiting Room

You can customize the title and description of your waiting room. You can even add an image. Before you can customize your waiting room, it must be enables. Please see 鈥淓nabling the Waiting Room鈥� for instructions on how to do this.

1. See steps 1-3 above.
2. Click the edit icon (pencil) next to 鈥淐ustomize the title, logo, and description.鈥�
   
   
   
   1. The customize the waiting room options window will open
      
      
3. To edit the title, click the edit icon (pencil) next to 鈥淧lease wait, the meeting host will let you in soon.鈥�
   
   
   
   1. Enter your new title of 64 characters or fewer, and click the checkmark to save your new title.
      
      
   2. To delete your new title and revert to the previous title, click the 鈥淴.鈥�
      
      
4. To upload a logo of your choice, click the edit icon (pencil) below the logo box.
   
   
   
   1. Your device鈥檚 file explorer should open.
   2. Search for and select the image of your choice. Click 鈥淥pen.鈥� Note: Logos can be in GIF, JPG or PNG format. They cannot exceed 1MB. The minimum height and width is 60px and the maximum is 400px. 
   3. To replace this image, repeat the previous steps.
   4. To delete this image, click the 鈥淴鈥� found under the image.
      
      
5. To add a description to your waiting room, click 鈥淎dd waiting room description.鈥�
   
   
   
   1. Type in your description of 400 characters or less.
   2. Click the checkmark to save your description.
   3. To delete your description, click the 鈥淴.鈥�
      
6. When you are satisfied with your waiting room customization, click 鈥淐lose.鈥� Participants joining your meetings (for which the waiting room has been enabled), will now see your customized title, image, and description

Individual Meetings

Now that the waiting room has been enabled in your advanced features, you will be able to choose if you want to use your waiting room or not when you schedule a meeting.

1. Begin scheduling a meeting as you normally would.
   
2. Scroll to the bottom of the scheduling window and click to open the 鈥淎dvanced Options鈥� dropdown menu.
3. 鈥淓nable waiting room鈥� will be selected by default.
4. If you do not want to use the waiting room for this particular meeting, simply uncheck the box.
5. Click 鈥淪chedule.鈥�

Personal Meeting Room

To enable or disable the waiting room for meetings using your personal meeting room ID (not ideal for security), you will need to access the Zoom web portal. Note: Enabling the waiting room from the advanced features (see 鈥�Enabling the Waiting Room鈥�) will enable the waiting room for your personal meeting room as well.

1. Open the desktop app and click on the cogwheel in the upper right corner, 鈥淪ettings.鈥�
   
   
   
   1. Click on 鈥淧rofile.鈥�
      
      
      
   2. Click on 鈥淰iew Advanced Features.鈥�
      
      
      
   3. You may need to Login and Duo.
        
      
      
2. Select 鈥淢eetings鈥� in the left-hand column. Then click on the 鈥淧ersonal Meeting Room鈥� tab.
   
   
3. Scroll down to 鈥淢eeting Options.鈥�
   1. If you have enabled the waiting room in advanced features, you will see a checkmark next to 鈥淓nable waiting room.鈥�
   2. To disable the waiting room for your personal meeting room, click 鈥淓dit this Meeting.鈥�
      
      
      
   3. Uncheck 鈥淓nable waiting room鈥� and click 鈥淪ave.鈥� 

During the Meeting

During your meeting you can admit participants from the waiting room one at a time or admit all participants at once with one click. You can even return them to the waiting room or enable/disable the waiting room feature as desired.

Admitting Participants from the Waiting Room

1. When participants first arrive in your waiting room, the 鈥淢anage Participants鈥� icon in the bottom toolbar will highlight and flash. A small pop-up will appear, asking if you want to 鈥淎dmit鈥� or 鈥淪ee waiting room.鈥� If you wish to add participants as they arrive, click on 鈥淎dmit.鈥� If you wish to wait or to see the waiting room, click 鈥淪ee waiting room.鈥�
   
2. To add participants individually at any time during the meeting:
   1. Click 鈥淢anage Participants鈥� in the toolbar at the bottom of your screen. Note: If you do not see this toolbar, simply hover over the bottom of your screen and it should appear.
      
      
   2. The 鈥淢anage Participants鈥� window will open. Hover over the name of the participant you wish to admit, and click 鈥淎dmit.鈥�
      
      
   3. To admit all participants in the waiting room at once, instead of clicking 鈥淎dmit鈥� for each participant, click 鈥淎dmit all.鈥�

Returning Participants to the Waiting Room

1. Click 鈥淢anage Participants鈥� in the toolbar at the bottom of your screen. Note: If you do not see this toolbar, simply hover over the bottom of your screen and it should appear.
   
2. The manage participants window will open. Hover over the participants name and click 鈥淢ore.鈥�
   
   
3. A dropdown menu will open, click on 鈥淧ut in Waiting Room.鈥�
   

    

Enabling and Disabling the Waiting Room During the Meeting

1. Click 鈥淢anage Participants鈥� in the toolbar at the bottom of your screen. Note: If you do not see this toolbar, simply hover over the bottom of your screen and it should appear.
   
   
   
2. The manage participants window should open. At the bottom of this window, click 鈥淢ore.鈥�
   
   
   
3. Click 鈥淧ut Participants in in Waiting Room on Entry鈥� to enable or disable the waiting room feature.鈥�