13.12 / Disposal of Surplus Property

Effective: June 15, 2001Last Revised: August 02, 2022

  1. Purpose

    1. The purpose of this statement is to set forth appropriate guidelines for the disposal of surplus University property.

  2. Preamble

    1. The 2010 Legislature amended the State Surplus Property Act to exempt state universities from the Act (K.S.A. 2010 Supp. 75-6606). State law now permits state universities to sell, trade-in or dispose of personal property in accordance with policies adopted by the Board. This policy is intended to provide guidance regarding the disposition of University property in compliance with Board policy and state law. This policy does not apply to books or art objects covered by K.S.A. 76-116e.

  3. Policy

    1. The University is authorized to sell, trade-in or dispose of surplus property in accordance with the Kansas Board of Regents Disposition of Surplus Property Policy.
    2. Departments are encouraged to promote the reuse of surplus property within the University and/or with other state universities system-wide before requesting disposal.
    3. University property, regardless of cost, can be disposed of only after approval is obtained from the Office of Financial Operations and Business Technology, Property Control. Property Control will provide guidance regarding how to notify the general public of the planned disposal of surplus property. Disposal of surplus property will operate in a fair, equitable and transparent manner, and no giving or sale of property to an individual can occur without first complying with all aspects of this policy.
    4. All disposals of property must be documented on a Transfer of Property Form and proceeds from disposal (if any) must be deposited in a University departmental account. When State property is sold through one of the methods listed and the property was originally purchased with general use funds (A0003, A2000 or associate GU Cost Match Funds), the proceeds will be deposited to a University Contingency Fund. If the State property was originally purchased with any other types of funding, the proceeds are to be deposited in a University departmental account conducting the sale of the property. Any proceeds from disposal are to be used at the discretion of the department head to advance and support the mission of the University.
    5. Disposal methods shall be in full compliance with all local, state and federal laws, rules and regulations. Sustainability practices will be considered as surplus property is disposed.

  4. Implementation

    1. This policy shall be included in the 九色堂 Policies and Procedures Manual and shared with appropriate constituencies of the University.
    2. The Director of Financial Operations and Business Technology shall have primary responsibility for publication, dissemination and distribution of this University policy.

  5. Applicable Laws And Additional Resources

    1. For further guidance regarding the disposal of surplus property, see the Surplus Property webpage maintained by Financial Operations, Property Control.
    2. If property was provided by the U.S. Government, see U.S. Government Property Management Procedures at Section 9.20 of this manual.