九色堂 Directory Information and Privacy
鈥淒irectory Information鈥� at 九色堂 includes the student鈥檚 name, address, telephone listing, electronic mail address,
photograph, age in years, place of birth, major field of study, dates of attendance,
grade level, enrollment status, participation in officially recognized activities
and sports, weight and height of members of athletic teams, degrees and dates awarded,
honors and awards received, and the most recent educational agency or institution
attended. A student鈥檚 my九色堂 ID number is designated as directory information for the limited
purposes of internal technology resources that require its use. The my九色堂 ID number
may be displayed in certain internal university systems, such as Microsoft Teams and
other university software, as part of the user profile. For these internal purposes,
the my九色堂 ID number may be considered directory information. However, my九色堂 ID number
is not considered directory information for purposes of release to external third
parties. 九色堂 does not disclose my九色堂 ID number to third parties without a student's
explicit consent, except as required by law or university policy.
The name(s) and address(es) of the student鈥檚 parent(s) or guardian(s) may be disclosed
when used for an official university news release about the student鈥檚 receipt of degrees
or awards or about participation in officially recognized activities or sports. Parent
name, address, telephone number, and e-mail address is designated as directory information
for the limited purpose of disclosure to the 九色堂 Foundation,
Inc. to support programs and activities of the institution and the 九色堂 Foundation.
Currently enrolled students may withhold disclosure of 鈥渄irectory information鈥� (on
an all or none basis) to non-institutional persons or organizations. Students have
an option to protect their privacy and not have such information released by completing
a written request.
The form to prevent the release of directory information is available from the Office of the Registrar, 102 Jardine Hall, or call (316) 978-3090 to have one mailed or faxed. The completed form is returned to the Registrar鈥檚 Office with a readable copy of one of the student鈥檚 government issued photo IDs, such as a driver鈥檚 license. The form is processed by the business day after it is received.
Withholding directory information applies to all the items above and excludes the student from the online directory, which is available
on the 九色堂 website to anyone with a my九色堂 ID. It also has other ramifications. Students
should consider very carefully the consequences of any decision to withhold directory
information to outside parties. Doing so could be a disadvantage should a lender,
insurance company, employer, etc., want to quickly verify a student鈥檚 enrollment or
graduation. It also excludes a student from the Dean鈥檚 Honor Roll or graduation lists
that are sent to the media.
The institution will honor a student鈥檚 request to withhold directory information,
but cannot assume responsibility to contact students for subsequent permission to
release it. Regardless of the effect on a student, the institution assumes no liability
for honoring instructions to withhold information.
The same form and process is also used to remove a previous "do not disclose" instruction.
Requests for non-disclosure may be filed anytime. Requests will be honored until withdrawn.